Importance of Log/Incident Reports

Those officers who complete log reports, hazard reports, and incident reports (Eastern Shore Officers). It is very important that you include all the appropriate information. ANY disturbance should be logged. If the police are called, it is a repeated violation OR it is an eviction then an incident report MUST BE generated. It didn't happen if it is not documented.

It will save you and us a lot of heartache when the client calls and asks what happened the previous night. If we don't have anything to tell them because an incident is missing from your log and there is no incident report, we have to call you. 

When you complete an incident report always remember:

• WHO - Who is involved, Who you are, who are the names of persons involved if possible, names of police officers/ID numbers. Dates of birth of suspects.
• WHAT - What type of incident is occurring
• WHERE - Address of the location (Building/Apartment/Unit #)
• HOW - How did this incident occur?
• WHY - Why is this incident occurring? What was the end result?

Everyone should be completing a hazard detection (Maintenance report) report once per shift if at a new location or once a week if at a repetitive location. 

If you have an issue with a police officer, ALWAYS ask them for their name and ID number, document the incident so we can follow up in the morning.

 

Be safe!

-Chief E. Avnet